Terms and Conditions

BOOKINGS AND PAYMENTS

All bookings are on a first-come first-served basis. Tour pricing is correct at the time of publishing however, circumstances beyond our control, (for example Government action, taxes and currency fluctuations), may cause an increase. We reserve the right to pass on surcharges or increases to fares, hotel accommodation etc.

A deposit of £50 per person is required to book a place and can be paid by credit card or cheque.
We do not take credit card payments via this site our preference is to send you an invoice via email which you can pay by; emailing your details back to us, asking us to call you and we will take payment over the telephone, via a PayPal Invoice or through the post.

Balance payments made by credit card are subject to a handling fee of 3.5 per cent per transaction or they can be made by cheque payable to RPT Moto (address below).

You will receive a booking confirmation, terms and conditions, the payment schedule for the tour and an invoice. Failure to send payment may result in the cancellation of your booking. Bookings made within four weeks of the departure date will only be accepted with full payment. Failure to meet payment requirements may result in cancellation.

INSURANCE
Participants must arrange insurance to cover 24-hour emergency, accident and breakdown recovery for the motorcycle and adequate personal and medical insurance to cover repatriation in the event of accident/illness.

CANCELLATIONS
The organisers reserve the right to cancel a tour if there are less than eight persons booked. In such cases an applicant will be offered an alternative tour or a refund of all monies paid. Notification will be given at least four weeks prior to departure.

CANCELLATION CHARGES
If an applicant cancels a tour the following charges will be levied:

• eight weeks prior to departure - the amount of the deposit
• four to eight weeks - 50 per cent of total tour cost
• less than four weeks - 100 per cent of total tour cost.

CHANGES TO TOUR ITINERARY
Because tour arrangements are made some months in advance it is possible that certain slight changes to an itinerary might be necessary. These changes may only be minor and the organisers will notify everyone as soon as possible. However, if significant alterations are required, e.g., changes to date or point of departure, ultimate destination and location/quality of the main hotel, or a major change to the tour itinerary which reduces the quality of the tour, participants are free to continue with the tour with the revised itinerary or accept the offer of an alternative tour of similar value. Alternatively, bookings may be cancelled in return for a full refund.

In the event of a significant change that results in a cancellation the organisers will, in addition to a refund, offer compensation as stated for the period before departure within which a significant change is notified.

Compensation per person: more than one month £0; less than one month £15; less than seven days £20.

REPATRIATION
Once a tour starts participants will be in possession of the return ferry ticket. Refer to the section marked insurance to ensure adequate 24-hour emergency cover.

DELAYS
The organisers cannot be held responsible for unforeseen delays to a journey or ferry crossing (to or from the UK). In the event of a delay participants will be responsible for providing their own meals, travel and accommodation.

TRANSFER OF BOOKING
If a person, for any reason, is unable to travel he/she may transfer the booking to a third party. In such cases at least two weeks notice should be given and the changes will be subject to an administration fee of £25.

OUR RESPONSIBILITY
The organisers are responsible for ensuring that any part of the tour programme booked, where it is within their control, is supplied as described in the tour brochure. However, please be aware that during the holiday some amenities, e.g., hotel lifts, swimming pools etc, require regular servicing and cleaning and therefore may be inaccessible at times. Also the organisers cannot be responsible for some amenities being affected by weather conditions or mechanical breakdowns.

The organisers make every effort to ensure that the correct arrangements have been made and that the suppliers of the services that go to making a holiday enjoyable are efficient and reputable.
The organisers cannot be held responsible for death, personal injury or illness caused by activities engaged in which are outside the tour itinerary.

YOUR RESPONSIBILITY
Participants are required to ensure that their motorcycles are in a good road legal condition, have valid insurance and MOT cover, if required.
Participants are responsible for their own motorcycle, its use and conformity to local laws and regulations. They are also responsible for any pillion passenger being carried.
An accident that occurs to a rider, or pillion passenger, will never be the organisers responsibility.
Should a motorcycle suffer a mechanical failure, or accidental damage, it is the responsibility of the owner.
If for any reason a participant decides to leave a tour during its duration he or she will not be recompensed.

PASSPORTS AND VISAS
Participants require a valid UK passport for visiting EC countries. If the rider or passenger have any other passport, a visa may be required and they should contact the appropriate office before travelling.

When holding a non-UK passport, please advise the organisers who will advise of any visa requirements for non-EC tours.

HEALTH REQUIREMENTS
Each eligible participant should carry an EHIC Card which replaced the old E111 form in 2006.  Applications for the EHIC Card are available from the Department of Health (click here for the DoH website).

FORCE MAJEURE
Means unusual and unforeseeable circumstances beyond normal control, the consequences of which could not have been avoided even if all due care had been exercised. Such circumstances or events include (but are not limited to) war, or threat of war, riot, civil strife, industrial dispute, unavoidable technical problems with transport, closure or congestion of airports, terrorist activity, natural or nuclear disaster, fire and adverse weather conditions. In the event of any of the above refunds or compensation payments cannot be made.

COMPLAINTS
Should a participant feel that the organisers have not met obligations it should first be brought to the attention of the accompanying tour representative. If however, the participant is not completely satisfied, any comments should be put in writing, within two weeks of return, quoting the tour identity and dates to the address at the foot of the page.

DISCLAIMER
Please note prices are subject to 2006 ferry rates and timetables, final hotel choice and tariffs. Any changes to these prices will be notified at the time of booking and will be available on this website. All tours will take place providing at least eight bikes (with participants) have been confirmed.